Pontifical University - St. Patrick's College Maynooth - Academic Registrar

Pontifical University · Maynooth, Kildare
Department Pontifical University
Employment Type Fixed Term Contract
Minimum Experience Experienced
Compensation Negotiable

Job Title:                       Academic Registrar – Three-year Fixed Term Contract

Reporting to:                The President

Location:                       Maynooth, Co. Kildare – Pontifical University

Start Date:                    3rd August 2021 start or as soon thereafter

Closing Date:                9th June 2021 

St. Patrick’s College, Maynooth is seeking a dedicated leader to provide administrative oversight and strategic direction across a variety of operations of the Pontifical University.

St. Patrick’s College, Maynooth opened its doors as an educational institution in 1795 as the National Seminary, becoming a Pontifical University in 1896. In the intervening two centuries, it has established an impressive reputation for scholarship and learning. Often referred to as Maynooth College, the Pontifical University specialises in the study of theology, philosophy, ministry and related areas. It is located on one of the most beautiful campuses in Ireland, alongside Ireland's newest university, Maynooth University.

Building on a 225 year old educational legacy, our vision states: “By 2030, St. Patrick’s College, Maynooth will be established as a leading Pontifical University and its campus recognised globally as a place of innovation and transformation, where ‘learning and living’ for the individual and community is in a sustainable, inclusive and unbounded environment.”

The mandate of The Pontifical University is expressed in its constitutive document Veritatis Gaudium (2017) and quality assured by AVEPRO (Agency for the Evaluation and Promotion of Quality in Ecclesiastical Universities and Faculties). The capacity of the Pontifical University is in its people, relationships, heritage and expertise. This role further positions it to realise its fullest potential in serving society and church, nationally and internationally.

The Academic Registrar is a key institutional and educational leader, operating in conjunction with senior leadership, in supporting the mission of the Pontifical University, St Patrick’s College, Maynooth.


The portfolio of the Academic Registrar includes academic and student administration; student recruitment (including international); student experience (including empowering pastoral support); student progress and assessment; innovation and development and engagement with stakeholders.

You will be asked to

  • take a lead in advancing the growth of the Pontifical University in line with our overarching strategic objectives, by way of quality assurance and reputation, programme development, structural realignment, and stakeholder engagement
  • ensure compliance with the requirements of statutory and funding bodies, national and international
  • take on formal regulatory responsibilities for students governed by College regulations and statutes
  • work within the demands of a small Higher Education Institution.

As a member of the senior management team, and reporting directly to the President, you will lead the development and implementation of strategies, plans and organisational culture that will enable the Pontifical University to meet the aspirations of its internal and external stakeholders.

You will be need to appreciate the requirements of a privately run third level institution. While working alongside a dedicated team, within the Pontifical University and across Maynooth campus, you will be required to directly engage and direct the responsibilities of the role.

Job responsibilities and duties

  • Strategic Delivery: Develop and deliver strategy for the Pontifical University in a number of key areas, with a particular focus on generating student fee income, student recruitment (including widening participation and internationalisation), student experience, student progress, academic quality and standards and stakeholder engagement.
  • Quality Assurance: Ensure that programmes and critical processes are sustained to meet statutory and contractual requirements, and that the University’s academic regulatory framework is fit for purpose, compliant with National (DofE, HEA, QQI) and International guidelines (AVEPRO), and serves the needs of University and external stakeholders. To monitor compliance with the requirements of accrediting bodies (such as the Teaching Council, Healthcare Board, and so on). To monitor compliance of affiliated programmes delivered by partnered institutions.
  • Administration: As the senior officer overseeing academic and student administration within the University, provide direction and leadership to relevant academic and administrative elements of the Pontifical University, such as Registry, Admissions, Marketing, Student Mentoring, and the services provided on Campus, such as IT, Student Supports, Academic Supports and so on. The role holder will work towards further integrating and co-ordinating the activities and systems of these functions so as to build capacity while maintaining standards. In particular, the Registrar will have responsibility for the academic operations of the Pontifical University, which will include:
    • Ensure the ongoing review and enhancement of academic policies, Marks and Standards, processes and procedures in line with best practice and requirements of national and international bodies
    • Oversee the maintenance and safeguarding of Academic Records, and the provision of thereof. Oversee new processes, particularly in data management and ensure compliance with GDPR
    • Advise and collaborate with academic leadership in relation to new academic developments, quality assurance and programme development and promotion
    • Act as Supervisor of Examinations, with oversight for timetabling, regulations, processing results, chairing examination boards and communication of results
    • Manage the annual graduation ceremony and all associated activities with the students
    • Decide on unusual cases of admission, transfer or deferral, or matters of student discipline, including academic integrity
    • Monitor processes of academic quality assurance, such external examination
    • Support Curriculum Review and Development across all programmes, with particular attention to blended learning
    • Monitor and Ensure Quality Assurance and Curriculum Development of affiliated programmes delivered by off-campus partners
    • Ensuring provision of the necessary information and technical audio-visual equipment to assist staff in its pedagogic and research work
    • Support continual professional development among staff.  
  • Student Engagement: Propose strategies to sustain student recruitment, advance student standard and upbuild the student experience and learning community
  • Student Recruitment: Contribute to student recruitment, the promotion of the university programmes, and admission of new students. The role should pay attention to widening access to university, particularly at international level.
  • Financial: Working with relevant office holders to ensure the allocation of financial and personnel resources that can promote strategic academic objectives in an effective and efficient manner.
  • Stakeholder Engagement: Develop and sustain proactive relationships with relevant external stakeholders, including other HEIs (particularly our campus partners, Maynooth University), international HEIs (particularly within Catholic networks such as FUCE), Ecclesial institutions, statutory bodies and alumni. Attend to the trends and operations of the HE sector to ensure best-practice.
  • Mission: Advance organisational change in a manner consistent with the mission and values of St Patrick’s College, Maynooth.

Any other duties and responsibilities appropriate and commensurate with the level of responsibility as determined by the President.

This list is intended as a summary of the primary responsibilities of this position; it is not intended to be inclusive of all duties the role holder may be requested to undertaken

Essential and Desirable skills and experience are as follows:

  • Experienced practitioner with significant background in academic administration (E)
  • A higher degree/postgraduate qualification or equivalent (E)
  • A relevant professional qualification (D)
  • Strong strategic understanding and knowledge of national HE and institutional issues relating to academic administration (E)
  • Experience of leading and managing directly or indirectly teams of people (E)
  • Capacity to understand and contribute to the technological processes that underpin complex organisations (E)
  • The ability to provide strong and inspiring leadership to manage and motivate staff, and to act as an effective member of a team and demonstrate the ability to engage beyond departmental boundaries (E)
  • Experience of managing both specialist and generalist teams across a variety of aspects of academic and student administration, demonstrating breadth of understanding of context and complexity of HE environment (D)
  • Experience of managing, to target, budgets, including successful implementation of cost savings and service efficiencies (E)
  • Strong strategic skills, focusing three to five years or more ahead with the ability to effectively direct resources to achieve University strategic goals (E)
  • Strong communication, political and influencing skills, in relation to all levels of University staff, engagement with committees; external representatives, stakeholders and regulatory bodies (E)
  • A creative problem solver who ensures implementation and effects change (E)
  • Strong judgement and effective decision-making, including the ability to successfully conclude highly sensitive and confidential negotiations (E)
  • Experience of resource allocation and planning, often dealing with complex scenarios and requirements (D)
  • Experience in the design and implementation of quality assurance and enhancements processes and procedures in a HEI context (E)
  • Appreciation of the exigencies of a privately run third level institute (E)

This is a fixed term Contract position for a period of three years. The salary level will be based on market rates combined with the applicants’ level of experience. Ideally candidates should be available to take up the role by 3rd August 2021 or very soon thereafter to be conversant of the expectation for new Academic year. St. Patrick’s College Maynooth is an Equal Opportunities Employer

CLOSING DATE FOR APPLICATIONS 5.00p,m, on Wednesday 9th June 2021



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  • Location
    Maynooth, Kildare
  • Department
    Pontifical University
  • Employment Type
    Fixed Term Contract
  • Minimum Experience
  • Compensation